Continuation Sheet Event

Continuation sheets are forms or note pages that allow you to provide additional writing space for your users. Typically they are used in cases where the amount of writing space required is unknown and can vary from a few lines to several pages.

A continuation sheet must be linked to a form by an identifying field on both forms. OpenForms then matches the field on both forms to produce a single document.

Tip 1: The field that you choose should uniquely identify the form if possible. For example, a field such as Name or Contract Number are not good examples as they are likely to be used time and time again on multiple forms. This will cause problems when trying to link continuation sheets to their associated forms and may cause sheets to link to the wrong forms in some cases.

Tip 2: If your form does not contain a field that uniquely identifies the form then you can use the Serial Number feature to add one. The serial number feature is used to produce a unique number on each printed form that can be rewritten on any associated continuation sheets. Provided that the serial number is written and interpretted correctly there are no circumstances where a continuation sheet can become incorrectly linked.

Adding a Continuation Sheet

1. Ensure that your main form has an unique identifying field or that you have added a serial number to the form.
2. Create your continuation sheet form using the New Form from PDF or New Form from Scratch functions.
3. Ensure that the continuation sheet has field where the user can rewrite the identifying field from the main form.
4. Save the continuation sheet and exit the designer.
5. Open the main form in the advanced designer and click the Events tab.
6. Add a Continuation Sheet Event.
7. Click the spanner next to the new Continuation Sheet Event.
8. Click “Add Continuation Sheet”
9. Select the new continuation sheet from the drop down list.
10. In the Source field enter the name of the linked field on the main form.
11. In the Target field enter the name of the linked field on the continuation sheet.
12. Click “OK”.
13. Click “Save Changes”.
14. You can now print out copies of both forms to test.